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Manual Scheduling

The software allows for some manual scheduling.  There are two cases when a manager may want to do some manual scheduling.  One is when the system can not completely schedule all of the entries.  A number of situations may cause the system to leave a few entries to be manually scheduled. If this happens the system notifies and makes a list of unscheduled entries available. If this happens Click on the "Manual Scheduling" button in the functions section of the Switchboard and the following form will be displayed.

Figure 1

If click on the top button on this form the system will display the "Manual Schedule Entry" form (Figure 2) used to manually schedule an entry.  Select the round and entry you would like to schedule.  Then select

Figure 2

the section you would like to schedule this entry in.  Note that the system displays the judges that the entry is currently scheduled with as well as the new judges.  This will help you to not schedule an entry with a judge the entry will see in a different round and to keep the entry with a judge from a different school.  The system will allow you to manually schedule any entry into any section.

The other case where a contest manager may want to do some manual scheduling is with judges.  Clicking the bottom button in figure 1 will bring up a form (figure 3) used to manually schedule a currently unscheduled judge to a new section.

Figure 3

When the form opens select the round and then the section you want to schedule a new judge into.  The application will then give you a list of qualified judges to choose from.  The list will contain judges who are unscheduled in the chosen round, are not from the same school as any of the entries in the section for that round, and finally, none of the entries will present to any of these judges in another round.  With all of these qualification required it is possible the list will be empty and if this is the case the software will provide a notification on the form.

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