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Fields – Add a school – Print List – Edit a school

Step 2 – Enter all the Schools that will be registering entries

This is the second step in organizing the contest.  Each school that will be participating in the contest is entered into the software.  Once this is done the school will remain from contest to contest, until deleted.

Figure 1 shows the School form that is displayed when you click the School button on the Switchboard form.

Figure 1

Fields:

SCD – a School Code (SCD) is assigned to each category as it is created.  This number is generated by the system.

School – the school name field is used to input the name of the school

Address – the school address information is optional and can be entered into the Street, City, State and Zip fields if desired.

Paid – any amount paid by the school can be entered in this field to keep track of payments.  This information can also be entered during registration.

Judges – the software completes these fields during the registration process and they are not available for edit on this form.  They display the number of required judges a school is responsible to provide and the number that are consider to be neutral or “clean”.  Neutral judges that are provided by the hosting organization can be entered during registration by registering them to the school named “Neutral Judges”.  This school is a permanent school in the database and cannot be deleted or edited.  The SCD for this school is “00”.

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Add a School:

To add a school click the ADD button seen in figure 1 and the screen will change to figure 2.

Figure 2

You can continue to click the “ADD” button until you have added all the schools.  Then click the “Quit” button and click “Yes” to add the currently displayed category or “No” to close without adding the record.  If you have clicked “Quit” while the form is blank, then respond “No” so as not to try to add a blank record.

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Print List:

If you click the print “School List” button it will preview a list of the current schools for your review.  See figure 3 below.

Figure3

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Edit a School:

You can use the “Find a School” combo box to move to a specific school record.  Then use the “Enable Form” button to enable the fields so you can edit the record.  Click the button again to disable the fields when you have finished.